Find policies and leave rules, assist onboarding and research an authorized clause.
aileaders · Use case · Human resources
HR answers, within the right scope.
Help teams find current policies and agreements, prepare an onboarding journey or search for a clause—without confusing information retrieval with an HR decision.
HR assistant · Review required
Illustrative example — adapt to your rules
Question
“How many days can I take after changing my contract?”
Prepared researchLeave · individual situation to check
Passage found
Leave policy · applicable ruleThe general rule is cited; an individual balance still needs checking in an authorized source.
HR review
Cited reply · request clarification if the record is incompletePermitted outputDraft ready — no decision made on the record
The mission
Make policies useful without overriding individual rights.
An HR agent can guide people to policies and leave rules, assist with onboarding, find contracts or collective agreements, and prepare a response from authorized sources. Access remains defined by role and document; an incomplete personal query should be reviewed by HR.
Agent configuration
A clear scope before the work begins.
Illustrative read-only view: sources and actions are defined for the pilot, not enabled by fictional controls.
Current documents and individual files accessible under document-level rights.
Consult only documents and data available to the relevant role.
Recording or sending only if the integration allows it, with permission and human approval.
Success means an accepted cited answer, respected access rights and appropriate escalation, measured with time and total cost.
A supervised workflow
Trigger, read, prepare, approve, output.
- 01
Trigger
An employee question, onboarding step or clause search is selected.
- 02
Read
The agent consults policies, onboarding materials, contracts or agreements authorized for that role.
- 03
Prepare
It gathers cited passages, flags missing versions or data and prepares a reply or checklist.
- 04
Approve
HR checks the rule, access rights and individual context before any decision or communication.
- 05
Output
After approval, a reply or task can be recorded in a connected tool if the integration and permissions allow it.
Sources, tools and control
People’s access rights are part of the scope.
Scoping defines which sources each role can access. Access to general policies does not imply access to contracts, individual files or sensitive data.
Measure before expanding
A smoother service and dependable answers.
Create a sample of HR questions and searches before the pilot, then have the relevant teams review results. The examples on this page are illustrative; no outcome rate is assumed.
Time
Compare research, response and onboarding-preparation time, including requests taken over by an advisor.
Quality
Check source and version, citation accuracy, document-rights handling and whether escalations were appropriate.
Total cost
Include platform, models, tokens, hosting, integration, operations and HR review.
Time released is not automatically cash saved. Compare total cost with accepted responses and observed quality.
Start with a pilot
Test one HR request without widening access.
Choose
Select a contained workflow, such as policy and leave questions, with an HR owner.
Scope
Inventory policies, onboarding materials, contracts and agreements; define rights, exclusions and approvals.
Compare
Assess time, source quality, access handling and total cost before extending to other files.
FAQ
Frequently asked questions
Which HR topics can a pilot cover?
The scope can include policies and leave, onboarding, and research across contracts and agreements, provided sources and access rights are defined separately.
Can a manager access an individual file?
Only if the source permissions and role allow it. Document rights should be checked with representative roles; the agent must not widen access.
Does the agent make HR decisions?
No. It prepares a cited reply or checklist. HR checks the context and approves any decision or sensitive communication.
Continue exploring
Scope a first HR use case.
Define the workflow, sources—policies, onboarding, contracts and agreements—document rights and human approvals.
Individual files and record updates require explicit permissions and approval.